Back office assistant/ Secretary
Within our growing organisation, we offer you the opportunity to get the best out of yourself and further develop your personal skills. Together with three colleagues, you will provide secretarial and administrative support and be a point of contact for (international) colleagues and customers.
Your tasks include:
- Organising and booking business trips (plane tickets, hotels and transport);
- Keeping our customer relations system up-to-date and managing the reservation system;
- Reception work (telephone, mail processing and receiving visitors);
- Actively thinking along with and contributing to improving and automating work at the secretariat;
- Supporting the Executive Assistant in various activities and projects.
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Title: Back office assistant/ Secretary
Number: 570
Deadline: NVT
Location: Harderwijk
Department:
Canteen & Secretariat
HR Partner:
Priya Jhorai - Bholasingh
AWL Group
Corporate Recruiter
+31 630804062
p.jhorai@awl.nl
Hiring Manager:
Reineke Wels
Location: The Netherlands
Language: English, Dutch
Flag : The Netherlands
Educational Level: MBO 3/4
Level of vacancy : Professional
Hours per week: 24 hours
Category: Secretary
What do you bring with you? 1: A completed secretarial education (at least MBO-4 level) and at least 3 years of work experience within the secretarial field;
What do you bring with you? 2: Excellent communication skills in both Dutch and English, both verbally and in writing, and a good command of MS Office (Word, Excel, Outlook, OneNote and Teams);
What do you bring with you? 3: Affinity with improvement processes and enthusiasm for using AI tools to optimise administrative tasks and processes;
What do you bring with you? 4: A proactive and flexible attitude, with the ability to quickly switch between different tasks;
What do you bring with you? 5: You are available 24-32 hours a week, with Wednesday and Friday being fixed working days. The other days are flexible.
What can you expect from us? 1: A varied job in an enthusiastic team with an annual fun team outing;
What can you expect from us? 2: A good salary between €3.200 and €3.600 per month based on a fulltime contract, depending on your experience;
What can you expect from us? 3: Access to our own AWL Academy with > 50 training programmes;
What can you expect from us? 4: A suitable (secondary) benefits package (according to the Collective Labour Agreement for the Metalelektro) with 40 days off;
What can you expect from us? 5: Participation in our vitality programme ‘Boost Your Life’, convivial Friday afternoon drinks and an active staff association.
Questions? :
p.jhorai@awl.nl
Corporate Recruiter
+31 630804062
Additional info:
Do you want a varied job in which you make the best use of your secretarial and organisational talents? Do you enjoy working in a team where cooperation and development are key? Then we are looking for you!
This is your day 1: Of course, the day starts with a cup of coffee or tea. Before you are well and truly underway, you check for any last-minute flight requests or changes from colleagues about to fly to the other side of the world. Quickly you deal with these so that everyone can travel without stress. Then you put the keys and papers ready for colleagues who have booked a car through the reservation system.
This is your day 1 (in time): 8:00
This is your day 2: Among other things, it's up to you to arrange plane tickets, hotels and transport for our employees. A challenge? Definitely. But who doesn't like a bit of puzzling to find the best connections and deals? As you work out these travel plans, colleagues walk in with all sorts of questions - from ‘Is there any mail for me?’ to ‘I need a notepad.’ Flexibility is your middle name and between booking, you switch smoothly to the various requests.
This is your day 2 (in time): 10:00
This is your day 3: After the lunch break, it's time for the administrative side of your duties. You manage the reservation system (for meeting rooms and cars, among others) and carefully check invoices from car rental companies, hotels, etc. In between, a few facility chores come along.
This is your day 3 (in time): 13:00
This is your day 4: In the afternoon, the creative in you will come out and think about how administrative processes can be better and more efficient, maybe even with some automation. New ideas? They are most welcome! In between, you will refer a visitor and take some calls.
This is your day 4 (in time): 15:00
This is your day 5: Before ending the day, you check for any last-minute changes in colleagues' travel schedules, complete the last outstanding tasks and get your mail ready for tomorrow. It's been another action-packed and fulfilling day, and tomorrow I'm sure another new challenge awaits you!
This is your day 5 (in time): 16:30
Your task 1: Booking of trips
Your task 1 in %: 75%
Your task 2: Administrative support
Your task 2 in % : 10%
Your task 3: Reception tasks
Your task 3 in % : 5%
Your task 4: Other work
Your task 4 in %: 10%
Get to know each other?: For job-related questions, please contact Reineke Wels, Executive Assistant, at 06-82527784 and for questions about the procedure, please contact Priya Jhorai, Corporate Recruiter, at 06-30804062. AWL-Techniek does not accept unsolicited assistance for our vacancies from intermediaries / employment agencies or other third parties. CVs offered by the said parties (in any form) to any AWL employee, without a valid written request from our Corporate Recruiter or HR colleagues, are considered public information and AWL is not liable for any compensation.
