Front & Back Office Assistant
Within our growing organisation, you will have the opportunity to get the best out of yourself and further develop your personal skills. Together with three colleagues, you form our secretariat team. Together, you ensure professional and welcoming support for the entire organisation.
Your responsibilities include:
Front Office:
- Welcoming visitors and colleagues; you are the first point of contact.
- Managing emails, ordering business cards and office supplies, and maintaining stock.
- Reception duties such as answering phones, handling post, and issuing keys.
- Supporting facility-related requests or tasks related to fleet management.
- Managing and keeping the contact and booking systems up to date.
Back Office:
- Organising and booking business trips (flights, hotels, and transport).
- Coordinating small organisational tasks and supporting departments and management.
- Actively contributing ideas to improve and automate secretariat processes.
- Executing a daily, varied schedule: from processing requests to providing ad‑hoc support.
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Title: Front & Back Office Assistant
Number: 618
Deadline: NVT
Location: Harderwijk
Department:
Canteen & Secretariat
HR Partner:
Priya Jhorai - Bholasingh
AWL Group
Corporate Recruiter
+31 630804062
p.jhorai@awl.nl
Hiring Manager:
Ilse Ansmink
Location: The Netherlands
Language: English, Dutch
Flag : The Netherlands
Educational Level: MBO 3/4
Level of vacancy : Starter
Hours per week: 24 hours
Category: Secretary
What do you bring with you? 1: A completed vocational qualification (MBO level 4) and at least 3 years of relevant experience in a secretarial or administrative role;
What do you bring with you? 2: You are proactive, flexible, team-oriented, and able to switch easily between different tasks;
What do you bring with you? 3: You communicate excellently in Dutch and English, both verbally and in writing;
What do you bring with you? 4: You are proficient in MS Office (Word, Excel, Outlook, OneNote, Teams);
What do you bring with you? 5: You are available on Tuesday, Thursday, and Friday (24 hours per week).
What can you expect from us? 1: A varied role within an enthusiastic team;
What can you expect from us? 2: A competitive salary between €3,300 and €3,600 per month and 40 days off in accordance with the Metalektro collective labour agreement;
What can you expect from us? 3: Participation in our Boost Your Life wellness programme;
What can you expect from us? 4: Fun Friday afternoon drinks, an active staff association, and an enjoyable annual team outing;
What can you expect from us? 5: A clear and welcoming selection process.
Questions? :
p.jhorai@awl.nl
Corporate Recruiter
+31 630804062
Additional info:
Do you want a varied role where you can make the most of your secretarial, administrative, and organisational talents? Are you proactive, flexible, and able to switch seamlessly between tasks? And do you enjoy being the “face” of AWL for both internal and international colleagues and visitors? Then we are looking for you!
This is your day 1: You start the day with a cup of coffee or tea and check the day’s schedule. You prepare car keys and documents for colleagues who have booked through the reservation system, while answering questions in the inbox.
This is your day 1 (in time): 8:00
This is your day 2: You review the secretariat’s agenda to see which tasks need to be completed that day. In the meantime, you welcome visitors and answer phone calls.
This is your day 2 (in time): 10:00
This is your day 3: After lunch, you manage the reservation system, process requests, and check invoices from hotels, car rental companies, and suppliers. Occasionally, you handle small facility-related tasks. No two days are the same.
This is your day 3 (in time): 13:00
This is your day 4: You dive into fleet management, including planning maintenance and inspections, and ensuring the safe and reliable use of vehicles.
This is your day 4 (in time): 15:00
This is your day 5: Before finishing for the day, you check for any incoming reservation requests and wrap up outstanding tasks. You end the day feeling accomplished. And tomorrow? Another new challenge awaits!
This is your day 5 (in time): 16:30
Your task 1: Welcoming visitors and colleagues, answering phone calls and emails, and acting as the first point of contact for both internal and international guests.
Your task 1 in %: 25%
Your task 2: Managing the contact and booking systems, handling post and office supplies, and performing administrative tasks such as invoice checks and inventory management.
Your task 2 in % : 25%
Your task 3: Booking business trips, coordinating small organisational tasks, supporting departments and management, and contributing to planning and ad-hoc support.
Your task 3 in % : 25%
Your task 4: Assisting with facility-related requests, planning vehicle maintenance and inspections, and ensuring the safe and reliable use of the company fleet.
Your task 4 in %: 25%
Get to know each other?: For role-related questions, please contact Ilse Ansmink, HR People & Business Partner, at +31 341 411 811. For questions regarding the recruitment process, please contact Priya Jhorai, Corporate Recruiter, at +31 6 3080 4062. Please note: AWL-Techniek does not accept unsolicited assistance from intermediaries, recruitment agencies, or third parties for our vacancies. CVs submitted by such parties (in any form) to an AWL employee, without a valid written request from our Corporate Recruiter or HR colleagues, will be considered public information, and AWL is not liable for any fees.
